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A HRMS (Human Resource Management System) is a combination of systems and processes that connect human resource management and information technology through HR software. A HRMS may help to revolutionize a workplace.

The automation of repetitive and time consuming tasks associated with human resources management frees up some of the companies most valuable employees and allows the focus to shift to culture, retention, and other highly impactful areas.

Functions of HRMS Systems

The function of the human resources department involves tracking employee histories, skills, abilities, salaries, and accomplishments. Replacing certain processes with various levels of HRMS systems can distribute information management responsibilities so that the bulk of information gathering is not delegated strictly to HR. By allowing employees to update personal information and perform other tasks, information is kept more accurate and HR professionals are not bogged down.

Each module performs a separate function within the HRMS that helps with information gathering or tracking. HRMS modules can assist with:

  • Managing payroll
  • Recruitment and onboarding
  • Gathering, storing, and accessing employee information
  • Keeping attendance records and tracking absenteeism
  • Performance evaluation
  • Benefits administration
  • Learning management
  • Employee self-service
  • Employee scheduling
  • Analytics and informed decision making

Assessing the Need for a HRMS Solution

Before a company makes a decision regarding the selection of a HRMS solution, it is important for the management team to identify the needs of the company, its processes, and goals for both long term and short term. It is essential to the success of the project to deeply involve the HR professionals in the process. Depending on the size and structure of the company, it may be helpful to have an organization-wide meeting or to select representatives from each department to discuss HRMS goals and options.

HRMS Selection

Selecting and implementing the right HRMS for your company can make a huge difference to future growth and success. While it is possible to take care of HR functions manually, an automated system can help to elevate productivity levels and can change the way that your company is perceived in the modern marketplace. It is important to remember that these systems are not “one size fits all,” however; just as each company is different, so are the systems available on the market to choose from.